COVID PROTOCOL 

All attendees, staff and presenters will need to show proof of full vaccination, a negative PCR/Molecular COVID test within 72 hours of arrival or a letter from a doctor stating that they have had COVID in the last 3 months and have been cleared to end isolation. Failure to provide one of these will result in being turned away with no refunds offered. Failure to wear a mask at all times in the meeting rooms and cafeteria (when not actively eating) will also result in being turned away with no refunds offered. Thank you for your cooperation. 

At the 2021 US Servas National Conference, we will follow the most up-to-date CDC guidelines and local mandates regarding mask-wearing and gathering. We have several large indoor spaces that would allow for more than enough space for social distancing and if need-be, we could move some programs outdoors to the sheltered picnic areas. We will recommend that people eat outdoors or be very mindful of social distancing if eating indoors. We will have restrooms with soap and water in each cabin, in the main meeting hall, and by the cafeteria for regular hand-washing.

In line with the NCDHHS Interim Guidance for Overnight Camp Settings effective 7/30/21, we have modified our COVID-19 protocols to the following: 

  • We will be requiring all attendees, staff and presenters to report vaccination status via email prior to arrival.
  • We encourage all attendees and presenters to get both doses of the vaccine at least one month prior to the conference. To find your vaccination site, click here.
  • We will be requiring all attendees, staff and presenters who are not fully vaccinated (with the last dose being at least two weeks prior) to provide proof of a negative PCR/Molecular COVID test taken no more than 1-3 days prior to arrival at the facility. 
  • Rapid test results will not be accepted due to the high level of inaccuracy. Those with a positive test result should submit proof of this result and request a full refund minus a $25 processing fee. Housing, meals, and participation in the in-person components of the conference will not be extended to those with a positive test result for the safety of the other attendees. 
  • The CDC does not recommend getting tested again in the three months after a positive COVID test as long there are no COVID-19 symptoms present. These individuals should have a letter from their healthcare provider documenting the positive test date and stating the individual is cleared to end isolation. (Clearance to end isolation is usually granted once a) the patient has had no fever for at least 24 hours, without the use of fever-reducing medicine, b) the patient no longer has other symptoms such as coughing and shortness of breath, AND c) once at least ten days have passed from the onset of symptoms.) This letter from a healthcare provider may be accepted in lieu of proof of vaccination or a COVID test result. 
  • Unvaccinated registered attendees arriving without a valid COVID test result or a letter of clearance dated within 3 months of the start of the conference will be turned away and no refund will be offered.

Prior to Arrival

We request that all attendees, staff and presenters engage in a 2-week pre-arrival quarantine (to the best of their ability) that includes physical distancing, mask-wearing when not at home, avoiding unnecessary travel, and refraining from indoor social gatherings with people outside of their households. 

If you have been exposed

Unvaccinated individuals who have been in close contact with a symptomatic person should isolate and quarantine for 14 days. These individuals may request a full refund minus a $25 processing fee if the dates of the conference conflict with their quarantine.

Vaccinated individuals who have been in close contact with a symptomatic person do not need to quarantine as long as they have no symptoms, but these individuals should isolate and see a doctor if they begin to experience COVID symptoms. 

Mask-wearing

We will be requiring that all attendees, ages 5 and over, wear a cloth face covering (over nose and mouth) in the common indoor areas and we recommend wearing a mask outdoors when around people of other households. We will also ask all attendees to respect a 6 foot distance from people in other households. 

Housing

NEW: Unless a party has requested to share a room, no two households will share a room in the cabins. 

Hand-washing

Everyone should wash hands before and after eating meals and snacks, before and after any activities, after blowing noses, coughing or sneezing or when in contact with bodily fluids, and after using the restroom. Proper handwashing involves washing with soap and water for at least 20 seconds (about as long as it takes to sing “Happy Birthday” twice). 

Facility

The facility wil be following all NCDHHS guidance as well as all NCSU/CDC/local health department. 

Additional Guidance

COVID PROTOCOL

We hope that by following these protocols, we can make this a safe and enjoyable conference for all. Thank you for your cooperation.