Virtual Event Etiquette 

Video conferencing may be new to you or you may be a pro. We’d like everyone to be on the same page, so we’ll start with a few tips to help foster a comfortable meeting for all and to ensure everyone feels welcome. 

 

Tips

Please: 

  • Mute your microphone when not speaking, especially when eating, drinking, coughing, or talking with someone else. 
  • Keep motion to a minimum. Consider turning off your camera when moving around. 
  • Try not to have moving backgrounds such as ceiling fans, flickering or bright lights, high traffic areas, etc., in your camera’s view. 
  • Feel free to use the chat feature but please be considerate of others. Using chat during a Zoom meeting is the same as having a side conversation with someone in a physical meeting.  
  • Let others have a turn to talk. When expressing your own views, please keep it short. Try to make your comment an invitation for further discussion rather than detailed expositions of your own views. 
Advice

Other helpful Information: 

  • Join early — about five minutes before the meeting start time. 
  • If you haven’t used the meeting service before, download the Zoom app prior to the day of the meeting. Get comfortable with being able to mute/unmute your microphone, stop/start video, use the chat feature. If you plan to show images, learn how to share your screen. 
  • Have your video on unless you are experiencing connection issues. (Don’t use video on phone connections.) 
  • Find a quiet space without interruptions / background noise. 
  • Have an undistracting background and avoid being backlit by bright windows. 
  • Have good lighting on your face so you can be clearly seen. 
  • Adjust your camera to be at around eye level if possible. Take note of the angle of your laptop screen if using the built-in camera. (It is common for the participant’s head to occupy only the bottom slice of the screen while most of the screen features a ceiling.)  
  • Be aware that you are on camera and try to avoid doing other tasks, checking emails, looking at your phone, talking to people, etc. 
  • Everyone is encouraged to participate but avoid talking at the same time as other participants. You may raise your hand and the facilitator will call on you. (Be sure your raised hand is in the camera’s view!) 

And most importantly, plan to have an enjoyable experience. Be prepared for unexpected glitches. As a good friend taught me,

     “It’s almost impossible to get lost, you just might discover that you are on a different adventure than the one you expected!”